Administrative Assistant – 408Location: Ozark, MO$18.00 Hourly


About Us:

Mid America Specialty Services (MASS) has been a trusted leader in architectural surface restoration since 1985. We specialize in metal, wood, stone, and glass refinishing serving a diverse clientele that includes commercial real estate, healthcare facilities, and government buildings. We strive to continuously provide superior service and craftsmanship to our customers while fostering a sustainable future for all employees.

 

Job Description: We’re currently seeking an energetic, motivated and detail oriented administrative assistant to join our corporate team. This role is ideal for independent self-starters who thrive in a supportive and professional team environment. We focus on shared goals, and approach challenges with respect and a solutions-oriented mindset. As an administrative assistant you’ll collaborate closely with our executive members, sales, and operations teams to provide support while embodying our organization’s core values.Key Responsibilities:

  • Provide company - wide support regarding the processing of POs, Work Orders, Maintenance accounts/ contracts, federal contracts/bids and proposals, COIs and other related tasks

  • Utilize ERP system to set up new, and maintain active accounts

  • Conduct research to reconcile discrepancies and address inquiries from both customers and internal departments

  • Meticulous attention to detail and a high degree of accuracy in all tasks

  • Identify weaknesses in current procedures and collaborate on necessary changes

  • Ensure the confidentiality of company information and maintain data security

  • Track and monitor fleet operations company-wide

  • Coordinate travel arrangements

 

Qualifications:

  • High School Diploma or G.E.D preferred

  • Two-year administrative experience preferred

  • Strong technology skills including MS Office programs, specifically Excel - required

  • General ERP experience - required

  • Knowledge and/or experience of accounting practices preferred

  • Must be organized, with exceptional attention to detail, and the ability to maintain accuracy while juggling multiple responsibilities - required

  • Maintain files/records as needed that are accessible and easily understandable by others

  • Demonstrates an adaptable, flexible and proactive approach to all projects

  • Proven ability to reconcile and audit data effectively

Compensation & Benefits:

  • Hourly Pay: $18.00

  • Paid Vacation and additional Paid Holidays

  • Health, Dental, and Vision Insurance

  • Company-paid life insurance, with voluntary life & AD&D insurance options

  • Voluntary Short- and Long-Term Disability Coverage

  • 401(k) with Company Match

  • Service Awards and Paid Training

  • Company-provided IT equipment


MASS is a Federal Contractor and is an Equal Opportunity Employer including Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity, disability, or genetic information.

 

Mid America Specialty Services participates in E-Verify:https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdfhttps://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

For more information about our company, visit our website: www.massus.com

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